Sales order and delivery software for businesses that ship, not just sell

Big buyers ask for a price first. Create a quotation in Posify24 and track it as draft, sent, accepted, rejected or converted to a sale. When the customer agrees, convert it to a sale order instead of typing it again.

The sale order is your invoice. It carries the customer, products, prices, discount and the due date for payment. If your business charges VAT or supplementary duty, pick a tax group on the order and the taxes are worked out for you; see VAT on invoices. The printed A4 invoice also shows the customer's previous due, so they see the full picture every time.

For customers who buy on a long-term agreement, such as a building contractor, you can record a contract with its lines and a valid-until date, and see how much has been delivered against it and how much remains.

When goods leave the godown, record a delivery against the order. Add the gate pass number, vehicle, driver, carrier and the customer's delivery address. The delivery takes the goods out of stock and the printed delivery document goes with the truck.

If the customer wants the goods in parts, deliver part of the order now and the rest later. Posify24 keeps track of what has gone and what is still to deliver, so you never send the same bags twice or forget the last load.

Customers return goods: a wrong size, a damaged bag, an unsold carton. Enter a sale return and stock comes back and the customer's due goes down. If the goods do not come back to stock, such as an item that is thrown away, use a return without stock.

A confirmed invoice is never deleted. If an order was wrong, cancel or void it. It keeps its number, so your invoice serial stays continuous, and only confirmed documents count in stock, dues and reports.

Every unpaid order adds to the customer's due, which you follow in the due ledger. If you work with sales reps, each sale records the rep, so you can see outstanding bills per rep and per territory on the field sales and territories page. Sales commission can be set up for your team and checked in its own report.

• Quotations - draft, sent, accepted, rejected, converted to sale
• Sale orders - the invoice, with due date, discount and tax group
• Tax groups - VAT, SD and other rates applied on the order
• Deliveries - gate pass, vehicle, driver, carrier and delivery address
• Partial delivery - deliver in parts and see what is left
• Sale returns - with or without goods coming back to stock
• Contracts - lines, valid-until date, delivered vs remaining amount
• Document lifecycle - draft, confirmed, cancelled, voided; numbers never reused
• A4 invoice - prints the customer's previous due
• Reports - order, delivery, return, customer-wise sales and commission

Sales orders and deliveries matter most to distributors and wholesalers, who take orders in the market and deliver from the godown, and to building materials shops that send rod, cement and tiles to sites over several trips. F-commerce sellers use the same orders to track each customer's phone, address and delivery status.