Building materials shop software for rod, cement and tiles dealers

When a contractor or developer commits to a quantity for a project, record it as a customer contract with its lines and a valid-until date. As trucks go out, Posify24 shows the delivered amount against the contract and the remaining amount. No more adding up challans at the end of the month to see how much cement is still owed to the site.

Before a contract, there is usually a quotation. Make one, mark it sent or accepted, and convert it when the customer confirms. Tax groups such as VAT can be chosen on quotations, contracts and sale orders.

A sale here is often a sale order delivered in several trips. Each delivery records the gate pass number, vehicle, driver, carrier and the delivery address. Deliver part of the order today and the rest next week; Posify24 keeps the balance open. See sales orders and delivery.

Loading labour and truck fare are real costs, and customers expect to see them. A sale can carry a labour charge and a carrying charge on the invoice, separate from the price of the goods.

Building materials businesses also sell goods that have not reached the yard yet, such as rod straight from the mill. Posify24 allows sales without stock on hand, so the order is not blocked while the goods are on the way.

Tiles are sold by the square foot but stored by the box. In Posify24, a product can hold square-foot quantities and boxes plus pieces, so a 450 sq ft order and a stock of boxes describe the same goods. Every product keeps its own unit: in the demo, cement is sold by the bag and rod by the piece, and you set up the units your own yard uses.

Each product can carry its grade, brand, origin and material. That keeps 60-grade and 40-grade rod, or local and imported tiles, apart in stock and on the invoice. Receiving goods is done through a purchase receive (GRN), so stock only goes up when goods actually arrive at the yard. More in purchase management and inventory management.

Credit is normal in this trade, in both directions. Customers carry an opening due, a credit limit and credit days, and every invoice shows the previous due. The due ledger and the due ageing report show which contractors are past 60 or 90 days. On the other side, every mill, company and supplier has a payable balance updated by each receive and payment.

• Customer contracts - lines, valid-until date, delivered vs remaining amount
• Quotations - draft, sent, accepted, converted to a sale
• Labour and carrying charges - on the sale, separate from the goods
• Deliveries by trip - gate pass, vehicle, driver, carrier, delivery address, partial delivery
• Square-foot tiles - square-foot quantities with box plus pieces
• Grade, brand, origin, material - on every product
• Goods received (GRN) - stock goes up only on receipt
• Sell before stock arrives - orders are not blocked by empty stock
• Contractor dues - credit limit, credit days, due ageing

Rod and cement dealers, tiles and sanitary showrooms, sand, stone and brick suppliers, building materials depots and dealers who supply contractors and developers. For a counter-sales hardware or paint shop, see hardware shop software.