Inventory management software that knows what is in every godown

Many shops keep goods in more than one place: the showroom, a back store, a godown down the road. Posify24 lets you set up as many warehouses as you need and mark each one by type, such as showroom, stock, delivery, production or head office. Each branch can be linked to its own warehouse.

The stock balance shows quantity per product per warehouse. Units are set per product, so you can sell rice in kg, oil in ltr and biscuits by the carton. For goods that come in boxes, set the quantity per box and Posify24 shows stock as boxes plus loose pieces. You can also set up a product as a bundle made from several other items, such as a gift pack.

Set a minimum stock level for each product. The low stock list then shows every item that has fallen below its level, and the out of stock list shows what is already gone. Check them before you call your supplier and your order is based on facts, not memory. Raise the order straight from purchase management.

Posify24 does not send automatic SMS or email low-stock alerts today. The low stock list and the dashboard are where you check.

Once a month, or before Eid, count what is on the shelf and enter it as a physical stock count. Posify24 adjusts the system stock to match and keeps the record. Goods that are damaged, expired or lost go in as wastage, marked damaged, expired or lost, so the loss shows up in reports instead of disappearing.

Every movement is kept in stock history: purchase, sale, return, transfer, count, wastage. When a number looks wrong, you can trace it back to the exact document that changed it.

When one branch runs short and another has extra, move the goods. For a quick move, use an instant transfer. For a real trip by van, create a transfer order, mark it as carrying with the vehicle number, driver and phone, then receive it at the other end. If only part of the load arrives, it is marked partially received until the rest comes. Read more about running several outlets on the multi-branch page.

Medicine, food and agro products need batch and expiry dates. Posify24 stores the batch, expiry and manufacturing date on stock, and can pick stock first-expiring-first-out (FEFO) or first-in-first-out (FIFO), set per company. The batch and expiry tracking page explains this in detail. Clothing and footwear shops get size and colour stock instead, so you know how many size 40 shoes are left, not only how many shoes. Size-wise barcode labels keep those numbers right at the counter.

• Multiple warehouses - showroom, stock, delivery, production and head office types
• Stock balance - live quantity per product per warehouse
• Low stock and out of stock lists - based on each product's minimum level
• Physical stock count - enter what you counted and correct the system
• Wastage - record damaged, expired or lost goods
• Stock transfer - instant, or transfer order with carrier, vehicle and receive
• Stock history - every movement, traceable to its document
• Units and boxes - units per product, quantity per box, box plus pieces
• Bundles - a product made from several other items
• Stock reports - summary, history, near-expiry, transfer and wastage, export to Excel or PDF

Every business that holds stock uses this. It matters most to retail shops and super shops with thousands of items, pharmacies that need batch and expiry control, and clothing and footwear shops that track stock by size and colour. Shops with a separate godown or more than one outlet get the most from warehouses and transfers.