Accounting software for shops, with a cash book that fills itself

When you make a sale on the POS, the money goes to the account of the payment method: cash, bank, card, bKash or Nagad. When you pay a supplier, it comes out of the account you paid from. Posify24 keeps a cash book and a statement for every bank account from these entries, so you see each movement with its date and document.

The daily opening and closing report shows the balance each day started with, what came in, what went out and what should be left. Count the drawer, compare, and you know the same night whether anything is short. Mobile wallets are tracked the same way; see bKash and Nagad payments.

Shop rent, electricity bill, staff tea, van fuel. Record each as an expense under its account head, with the payment method it was paid by. Money coming in that is not a sale, such as a customer paying an old due or the owner putting in capital, is a deposit. Money the owner takes out is a withdrawal. Each one lands in the right place, and the expense and deposit reports show where the money went.

Customer payments recorded as deposits also reduce that customer's due, so your due ledger and your cash book always agree.

Posify24 organises your accounts into heads with a class (asset, liability, equity, income, cost of sales and expense) and a code. You can add the heads your business needs, such as a separate head for each kind of expense, and keep assets, liabilities and equity recorded too. Accounts run by fiscal year.

Because sales, purchases and expenses all flow into accounts, Posify24 can show your profit and loss and income statement for any period, and a balance sheet of what the business owns and owes. The stakeholder ledger and register show the full history with each customer and supplier. Cost figures are shown only to owner and admin roles, so your margins stay private. See reports and sales insights for the rest of the reporting.

If you have been keeping accounts in a notebook or Excel, our guides on how to keep shop accounts and Excel vs POS software explain what changes.

• Cash book - every cash movement, built from your sales, purchases and expenses
• Bank accounts and statements - each bank or wallet account with its own balance
• Daily opening and closing - what the day started with and what should be left
• Expenses - by account head and payment method
• Deposits and withdrawals - customer payments, capital in, owner drawings
• Account heads - classes and codes for income, expense, assets and more
• Profit and loss - and income statement for any period
• Balance sheet - assets, liabilities and equity
• Stakeholder ledger - full history with each customer or supplier
• Fiscal year - accounts kept per financial year

Shop owners and small business managers who want clear accounts without hiring a full-time accountant. It matters most to restaurants and cafes with daily cash and many small expenses, and building materials businesses with large bank payments and supplier dues. Your accountant can use the same reports at month end.